Picture Day Planning Checklist

A smooth picture day is mostly decided before anyone picks up a camera. Here's the checklist we give the leagues and teams we work with.

2–3 weeks out

• Confirm the date, start time, and location with your photographer.

• Send your photographer the team list and schedule order (youngest teams first usually works best).

• Share ordering information with parents so they can pre-order online.

1 week out

• Remind coaches: full uniforms for picture day, including jerseys tucked and matching socks if your league wants a consistent look.

• Confirm a rain plan for outdoor sessions — a covered area or a backup date.

• Line up one volunteer per team to help keep players together and ready.

Picture day

• Have teams arrive 10–15 minutes before their slot, dressed and ready.

• Keep a roster handy for check-in — names get matched to photos at check-in, so accuracy here prevents ordering headaches later.

• Coaches in team gear if you'd like to be in the team photo.

After

• Share the gallery link with parents when it lands.

• Let families know the ordering window and who to contact with questions (that's us, not you).

Want us to run your next picture day? Jim Solomon Photography serves leagues across South Jersey, Delaware, and Eastern PA. Call (856) 556-5033 or use the contact page.